VI Registration for an account to access the Electronic Labor Contract Platform is regulated in Article 7 of Circular 08/2026/TT-BNV. See details below. Let’s explore more with Pham Consult!
How is registration for an account to access the Electronic Labor Contract Platform regulated?
According to Article 7 of Circular 08/2026/TT-BNV:
Registration of access accounts to the Electronic Labor Contract Platform
- The registration of access accounts to the Electronic Labor Contract Platform by employers and employees shall be carried out as follows:
- a) Register an electronic identification account in accordance with the law on electronic identification and authentication, using the electronic identification account issued by the National Electronic Identification and Authentication System (VNeID) in accordance with the law to log in to the Electronic Labor Contract Platform: employees use their personal electronic identification account; employers who are organizations use their organizational electronic identification account; employers who are individuals use their personal electronic identification account. In cases where the employer is an organization unable to register an organizational identification account in accordance with the law on electronic identification and authentication, they shall request the Ministry of Interior to grant access to the Electronic Labor Contract Platform.
- b) The Electronic Labor Contract Platform utilizes the validity status of the electronic identification account provided by the National Electronic Identification and Authentication System.
- c) In cases where the electronic identification account of the employer or employee is locked or its status changes according to the law, the Electronic Labor Contract Platform shall adjust the access and use rights of the corresponding account based on the authentication results provided by the National Electronic Identification and Authentication System.
- Vietnam General Confederation of Labor; Department of Interior; Management Board of industrial parks, economic zones, export processing zones; units under the Ministry of Interior; 2. Public officials, employees, and workers of the above-mentioned agencies and units assigned the task of managing, operating, and exploiting the Electronic Labor Contract Platform shall use accounts issued by the Ministry of Interior.
- Other organizations and individuals shall register accounts to access the Electronic Labor Contract Platform in accordance with the provisions of Clause 1 of this Article.”
Accordingly, employees are allowed to register electronic identification accounts in accordance with the law on electronic identification and authentication, and use the electronic identification account issued by the National Electronic Identification and Authentication System (VNeID) in accordance with the law to log in to the Electronic Labor Contract Platform: employees use personal electronic identification accounts; employers who are organizations use organizational electronic identification accounts; and employers who are individuals use personal electronic identification accounts.
In cases where an employer is an organization and cannot register an organizational identification account in accordance with the law on electronic identification and authentication, they should request the Ministry of Interior to issue an account to access the Electronic Labor Contract Platform.
When should an account to access the Electronic Labor Contract Platform be locked?
Based on Article 8 of Circular 08/2026/TT-BNV, it is stipulated:
Locking and unlocking accounts to access the Electronic Labor Contract Platform
- Accounts accessing the Electronic Employment Contract Platform will be locked in the following cases:
- a) At the request of the account holder.
- b) The account holder’s electronic identity account is locked.
- c) An information security emergency, including any situation that poses a risk of loss of confidentiality, integrity, or availability of the system, services, or data if immediate preventative measures are not applied.
- d) By decision of a competent authority.
- d) Other cases as prescribed by law.
- Accounts accessing the Electronic Labor Contract Platform that are locked will be unlocked in the following cases:
- a) There is no longer a basis for locking the account accessing the Electronic Labor Contract Platform.
- b) By decision of a competent authority.
- Notifications regarding account locking and unlocking will be automatically sent by the Electronic Labor Contract Platform to the account holder via email or phone number registered by the account holder when accessing the Electronic Labor Contract Platform.
=> According to the above regulations, accounts accessing the Electronic Labor Contract Platform will be locked in the following cases:
+ At the request of the account holder.
+ The account holder’s electronic identification account is locked.
+ An emergency information security event, including any case that poses a risk of loss of confidentiality, integrity, or availability of the system, service, or data if immediate preventative measures are not applied.
+ By decision of the competent authority.
+ Other cases as prescribed by law.
How long will the connection of eContract with the Electronic Labor Contract Platform be suspended?
Article 10 of Circular 08/2026/TT-BNV stipulates:
Suspension and termination of the connection of eContract with the Electronic Labor Contract Platform
- The Ministry of Interior shall suspend the connection of eContract with the Electronic Labor Contract Platform in the following cases:
- a) At the request of the eContract Provider;
- b) The eContract Provider does not implement the registered technical plan as prescribed in point c, clause 1, Article 9 of this Circular;
- c) The eContract Provider does not comply with the reporting requirements as prescribed in clause 6, Article 21 of Decree No. 337/2025/ND-CP and clause 1, Article 19 of this Circular;
- d) The eContract provider no longer meets the conditions stipulated in Clause 3, Article 6 of Decree No. 337/2025/ND-CP;
- e) The eContract provider has 5% or more of its cumulative electronic labor contracts in one month that are not assigned IDs by the Electronic Labor Contract Platform as stipulated in Clause 5, Article 6 of this Circular.
- The period of temporary suspension of eContract connection shall not exceed 6 months, except in cases where the law stipulates otherwise or in force majeure events accepted by the competent authority.
- The Ministry of Interior shall terminate the eContract connection with the Electronic Labor Contract Platform in the following cases:
- a) At the request of the eContract provider;
- b) The eContract provider ceases operation;
- c) Within one year from the date of being granted an account to connect to the Electronic Labor Contract Platform, the eContract Provider fails to deploy the eContract service and send the concluded electronic labor contracts through the eContract provided by the unit to the Electronic Labor Contract Platform;
- d) Engaging in fraudulent activities during the account granting or maintenance process;
- e) Committing acts prohibited under Article 6 of the Law on Electronic Transactions 2023;
- f) Failing to rectify the cause of connection suspension within the suspension period;
- g) Other cases as decided by the competent authority.
- Upon termination of the eContract connection, the eContract Provider is obligated to cooperate in preparing and transferring the complete data package to the Electronic Labor Contract Platform, ensuring the completeness, integrity, traceability, and continued legal exploitation of data related to end users.
- The suspension or termination of the eContract connection does not affect the content and legal validity of a validly concluded electronic labor contract, except where the law provides otherwise or where a competent authority concludes that the labor contract was forged, fraudulent, invalid, or illegal.
=> Accordingly, the duration of the eContract connection suspension shall not exceed 6 months.
