SIGNING AN ACCOUNTING DOCUMENT WHEN THE CONTENT OF THE DOCUMENT IS NOT RECORDED, HOW MUCH IS A PRACTICE ACCOUNTANT PENALTIES?

 

Accounting vouchers are documents used as a basis for recording various types of accounting books. Therefore, accountants need to clearly understand accounting documents and when they are allowed to sign accounting documents. Through the article below, let’s learn about this issue with Pham Consult!

Signing accounting documents without fully recording the contents of the documents, how much will a practicing accountant be fined?

Pursuant to Clause 2, Article 19 of the 2015 Accounting Law, regulations on signing accounting documents are as follows:

Sign accounting documents

…

2. Signatures on accounting documents must be signed by a competent person or an authorized person. It is strictly forbidden to sign accounting documents without fully recording the document content that is the responsibility of the signer.

…

Accordingly, it is strictly prohibited to sign accounting documents without fully recording the document content that is the responsibility of the signer.

At the same time, according to Point b, Clause 2, Article 8 of Decree 41/2018/ND-CP stipulating penalties for violations of regulations on accounting documents as follows:

Penalties for violations of regulations on accounting documents

…

2. Fine from 5,000,000 VND to 10,000,000 VND for one of the following acts:
3. a) Preparing accounting documents that do not have enough copies as prescribed for each type of accounting document;
4. b) Signing accounting documents without fully recording the contents of the documents that are the responsibility of the signer;
5. c) Signing accounting documents without proper authority;
6. d) A person’s signature is inconsistent or inconsistent with the signature sample registration book;
7. d) Accounting documents do not have enough signatures according to the title specified on the documents;
8. e) Failure to translate accounting documents in foreign languages into Vietnamese according to regulations;
9. g) Damage or loss of accounting documents and vouchers in the process of use.

…

Accordingly, signing accounting documents without fully recording the contents of the documents under their responsibility, practicing accountants may be subject to administrative sanctions with fines ranging from VND 5,000,000 to VND 10,000,000. .

This is the fine level applied to individuals. For organizations that commit the same violation, the fine level is 2 times the fine level imposed on individuals (According to Clause 2, Article 6 of Decree 41/2018/ND- CP is amended by Clause 2, Article 5, Decree 102/2021/ND-CP).

 

What content must be included in accounting vouchers according to the law?

The content of accounting documents is prescribed in Article 16 of the 2015 Accounting Law as follows:

Content of accounting documents

1. Accounting documents must have the following main contents:
2. a) Name and number of accounting document;
3. b) Date, month, year of preparation of accounting documents;
4. c) Name and address of the agency, organization, unit or individual preparing the accounting documents;
5. d) Name and address of the agency, organization, unit or individual receiving accounting documents;
6. d) Content of economic and financial operations arising;
7. e) Quantity, unit price and amount of economic and financial operations recorded in numbers; Total amount of accounting documents used to collect and spend money recorded in numbers and words;
8. g) Signature, full name of the preparer, approver and people related to the accounting documents.
9. In addition to the main contents of accounting documents specified in Clause 1 of this Article, accounting documents may have additional contents according to each type of document.

Accordingly, accounting documents must have the following main contents:

– Name and number of accounting document;

– Date, month, year of preparing accounting documents;

– Name and address of the agency, organization, unit or individual preparing the accounting documents;

– Name and address of the agency, organization, unit or individual receiving accounting documents;

– Content of economic and financial operations arising;

– Quantity, unit price and amount of economic and financial operations recorded in numbers; Total amount of accounting documents used to collect and spend money recorded in numbers and words;

– Signature, full name of the preparer, approver and people related to the accounting documents.

Are practicing accountants authorized to sign accounting documents?

According to Clause 2, Article 19 of the Accounting Law 2015, regulations on signing accounting documents are as follows:

Sign accounting documents

1. Accounting documents must have enough signatures according to the title specified on the document. Signatures on accounting documents must be signed in indelible ink. Do not sign accounting documents in red ink or stamp with a pre-engraved signature. Signatures on one person’s accounting documents must be consistent. Signatures on accounting documents of blind people are made according to Government regulations.
2. Signatures on accounting documents must be signed by a competent person or an authorized person. It is strictly forbidden to sign accounting documents without fully recording the document content that is the responsibility of the signer.
3. Accounting documents for payment must be signed by the person with authority to approve the payment and the chief accountant or authorized person before implementation. Signatures on accounting documents used to pay money must be signed on each copy.
4. Electronic documents must have an electronic signature. Signatures on electronic documents have the same value as signatures on paper documents.

Accordingly, the signature on accounting documents must be signed by a competent person or an authorized person.

So, through the information on Pham Consult, I hope it will help your work.