VI Procedures for registering an electronic identification account for businesses. Let’s learn more with Pham Consult!
In the context of strong digital transformation, the application of information technology to public administrative activities is becoming increasingly urgent. In particular, registering an electronic identification account is an important step forward, helping businesses conduct online transactions safely, quickly and effectively. An electronic identification account not only acts as a “key” for businesses to access online public services, but also serves as a platform for authenticating information, enhancing transparency and minimizing cumbersome administrative procedures. Mastering the process and requirements related to this procedure will help businesses optimize operations, save time and costs, and contribute to the overall development of the digital economy.
- What is electronic identification and electronic identity?
Electronic identification is the activity of registering, verifying, creating and attaching electronic identity to the subject of electronic identity. Electronic identity is information of an agency, organization or individual in the electronic identification and authentication system that uniquely identifies that individual, agency or organization in the electronic environment. According to the provisions of Article 6 of Decree No. 69/2024/ND-CP of the Government on electronic identification and authentication, electronic identity information of agencies and organizations includes:
(i) Identification number of the agency or organization
(ii) Name of the agency or organization including Vietnamese name, abbreviated name (if any) and foreign name (if any)
(iii) Date of establishment
(iv) Head office address
(v) Tax code (if any)
(vi) Enterprise code (if any)
(vii) Electronic identification code of the agency or organization (if any)
(viii) Surname, middle name and first name, personal identification number (or identification number of a foreigner) of the legal representative or head of the agency or organization carrying out the procedure for granting an electronic identification account to the agency or organization
- Legal regulations on electronic identification accounts of enterprises
According to Article 40 of Decree No. 69/2024/ND-CP, accounts created by the National Public Service Portal, the administrative procedure settlement information system at the ministerial and provincial levels issued to agencies and organizations are valid until June 30, 2025. This means that from July 1, 2025, these accounts will no longer be valid. Enterprises will have to use electronic identification accounts on the National Identification Application to access and connect to administrative information systems. If they do not register an identification account, enterprises will have difficulty in carrying out administrative procedures, greatly affecting business operations.
The electronic identification account of an agency or organization is used to access, exploit, and use electronic identity information and other information shared, integrated, and updated from the national database, specialized database, and all features, utilities, and applications of the electronic identification and authentication system, and the information system that has been connected and shared according to the provisions of law. In addition, the electronic identification account is also used to perform administrative procedures, public administrative services in the electronic environment, and other activities according to the needs of the electronic identity subject. Accordingly, electronic identification helps save costs related to administrative procedures of enterprises, reducing paperwork, costs, and time for procedures when the information of the enterprise has been “integrated” in a separate identification account. With an electronic identification account, businesses will be able to use electronic services, quickly grasp relevant information, thereby improving business performance.
In addition, when businesses implement electronic identification, they have contributed to supporting the management process of competent authorities to become easier, the State can monitor and supervise business activities more closely, creating transparency in operations; at the same time, electronic identification also improves the image, demonstrates the professionalism and compliance with the law of the business.
- Procedures for registering an electronic identification account for enterprises
The order and procedures for registering an electronic identification account for enterprises are stipulated in Article 12 of Decree No. 69/2024/ND-CP, including the following steps:
Step 1: Submitting the application
– In case the application is not submitted directly: The legal representative, head of the agency or organization, or the person authorized by the legal representative or head to use his/her level 02 electronic identification account logs into the National Identification Application (VNeID), provides information according to the instructions and sends a request for an electronic identification account to the agency or organization after obtaining the consent of all other legal representatives of the organization (if any).
– In case of direct submission of application: The legal representative, head of the agency, organization, or authorized person shall declare the Application for issuance of an electronic identification account for the agency or organization (Form TK02 issued with Decree No. 69/2024/ND-CP) and submit the application to the District, Town, City Police Department, or City under the Central Government (hereinafter referred to as the District Police Department).
Step 2. The electronic identification and authentication management agency shall check and authenticate information about the agency or organization in the National Database on Business Registration, the national database, and other specialized databases.
In case the information about the agency or organization is not yet in the National Database on Business Registration, the national database and other specialized databases, the agency receiving the dossier shall notify and verify the information about the agency or organization.
The verification result shall be notified to the electronic identification and authentication management agency to decide whether or not to grant an electronic identification account to the agency or organization.
Step 3. The electronic identification and authentication management agency shall notify the result of the registration for the issuance of an electronic identification account to the person registering via the National Identification Application or the owner’s mobile phone number or email address.
In case the conditions for granting an electronic identification account are not met, the electronic identification and authentication management agency shall notify in writing, via text message or via the electronic identification account of the person registering.
