VI How should the status of periodic health check-ups and screenings for employees be reported quickly in accordance with Official Dispatch 3843? Let’s find out more with Pham Consult!
How should the quick report on periodic health check-ups and screenings for employees be submitted under Official Dispatch 3843?
Official Dispatch 3843/SNV-LĐVL (2026) issued by the Hai Phong Department of Home Affairs provides guidelines on organizing periodic health check-ups and screenings for employees, as well as submitting quick reports on the status of these health examinations.
Specifically, the guidelines for the quick report on periodic health check-ups and screenings for employees are as follows:
– Designate a focal point responsible for compiling and accurately reporting data on individuals under management who have undergone periodic health check-ups and screenings from January 1, 2026, to the time of reporting; the number of people for whom electronic health records have been created; health examination facilities qualified to conduct the exams; projected examination needs for 2027; and relevant information regarding any data fluctuations.
– Reporting method: Update online via the Department of Home Affairs’ form at the following link:
Are companies required to organize periodic health check-ups for employees?
Pursuant to Article 21 of the Law on Occupational Safety and Hygiene 2015, regulations regarding health check-ups and occupational disease treatment for employees are as follows:
Health check-ups and occupational disease treatment for employees
- Employers must organize health check-ups for employees at least once a year; Workers engaged in arduous, hazardous, or dangerous occupations or jobs—or those classified as particularly arduous, hazardous, or dangerous—as well as workers with disabilities, minor workers, and elderly workers, shall undergo health check-ups at least once every six months.
- During the health check-ups prescribed in Clause 1 of this Article, female workers must undergo a gynecological examination, and workers exposed to factors carrying a risk of occupational diseases in their working environment must undergo examinations to detect such diseases.
- Employers shall organize health check-ups for workers prior to job placement, before transferring them to more arduous, hazardous, or dangerous occupations or jobs, or upon their return to work following recovery from a workplace accident or occupational disease; however, this requirement does not apply if a Medical Council has already assessed the degree of their loss of working capacity.
Accordingly, employers are required to organize at least one health check-up for workers.
Workers engaged in heavy, hazardous, or dangerous—or particularly heavy, hazardous, or dangerous—occupations or tasks, as well as workers with disabilities, underage workers, and elderly workers, must undergo health check-ups at least once every six months.
Thus, employers are required to organize periodic health check-ups for their workers.
In which cases must a health check-up be conducted before assigning work to a worker?
According to Article 3 of Circular 56/2025/TT-BYT, the subjects required to undergo a health check-up before work assignment are defined as follows:
Subjects for health check-ups before work assignment
The subjects for health check-ups before work assignment are workers falling under the cases specified in Clause 3, Article 21 of the Law on Occupational Safety and Hygiene No. 84/2015/QH13.
Accordingly, the subjects for health check-ups before work assignment are workers falling under the cases specified in Clause 3, Article 21 of the Law on Occupational Safety and Hygiene 2015, specifically:
Employers must organize health check-ups for workers before assigning them to work and before transferring them to occupations or tasks that are heavier, more hazardous, or more dangerous; or after they have recovered from an occupational accident or occupational disease and are returning to work, except in cases where a Medical Council has already conducted an assessment of their loss of working capacity.
Furthermore, the content of the health check-up before work assignment is stipulated in Article 5 of Circular 56/2025/TT-BYT as follows:
(1) The health check-up before work assignment must be conducted in accordance with the content of the “Health Check-up Form Before Work Assignment” using the template prescribed in Appendix II issued with Circular 56/2025/TT-BYT. In cases where an employee has already undergone a periodic health check-up and holds a valid health check-up certificate—in accordance with Circular No. 32/2023/TT-BYT dated December 31, 2023, of the Minister of Health, detailing the implementation of certain articles of the Law on Medical Examination and Treatment—specialized medical examinations shall be conducted as prescribed in Clause 2, Article 5 of Circular No. 56/2025/TT-BYT.
(2) Depending on the employee’s work position, the occupational health practitioner shall order specialized medical examinations appropriate to the harmful factors present at that position.
(3) Paraclinical tests (laboratory tests, diagnostic imaging, and functional assessments) shall be performed when ordered by the practitioner to address the harmful factors present at the work position.
